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Alumni

Graduate documents for studies completed before 30 Sept 2005

Request graduate documents including letters, transcripts, certificates, references, verifications and more.

These services are for former Cardiff University students who completed their studies before 30 September 2005, including those from predecessor institutions which now form part of the Cardiff University alumni body.

The University of Wales was the degree-granting authority for many Cardiff University predecessor institutions. Where required, we partner with the University of Wales to support you.

Some email and print options are available. The complexity of record-keeping from predecessor institutions can mean these services may require significant time to fulfil. Please read service descriptions and contact instructions carefully, so we can respond to your request as quickly as possible.

There is a charge for third party access.

Employers, other universities, governments or other statutory bodies can get digital verification of your degree, classification and study dates (sometimes called an “academic reference”) by visiting the HEDD portal and paying a fee.

Currently free.

A Confirmation of Study letter confirms your course dates, degree and graduation details (if you completed your studies), or your course dates and details (if you did not complete your studies). The letter will be sent by email.

How to apply: Email graduatedocuments@cardiff.ac.uk with the subject: "Confirm study / your full name / year programme completed".

Please include your full name from your time at Cardiff, current name if different, date of birth, programme studied, year the programme was completed, student number (if known).

Currently free.

A Proof of Award / Transcript letter shows your final degree classification, modules and marks. This can be emailed to you, or printed and posted to you.

How to apply: Email graduatedocuments@cardiff.ac.uk with the subject "POA-Transcript / your full name / year programme completed".

Please include your full name from your time at Cardiff, current name if different, date of birth, programme studied, year the programme was completed, student number (if known), whether you wish the transcript to be emailed to you or printed & posted (include email / full postal address).

Charges vary.

If your graduation certificate (sometimes called a diploma) has been irretrievably lost or damaged, please contact the University of Wales, your awarding body.

Free.

If your gender changes, and/or your name changes by deed poll, this can be incorporated in future digital/print documents and records. Please note, this does not include nicknames or name changes due to marriage.

This process may require legal documentation and can take significant time to complete. We endeavour to treat these requests sensitively and personally.

How to apply: Email graduatedocuments@cardiff.ac.uk with the subject "Change / year programme completed".

Please include details about the change you are requesting and any information you can provide to help us locate your original student record (e.g. your full name from your time at Cardiff, date of birth, programme studied, year the programme was completed, student number (if known).

Charges may apply. Specialist requests require significant time to answer. Check carefully if any of the above options satisfy your needs before emailing an “other” query.

How to apply: Email graduatedocuments@cardiff.ac.uk with the subject "Other / your full name / year programme completed".

Please include your full name from your time at Cardiff, current name if different, date of birth, programme studied, year the programme was completed, student number (if known), your contact details including phone number, your query.

What we cannot provide

  • Proof of Award / transcripts for undergraduates prior to 1 October 1998, or all other graduates prior to 1 October 2005. Unfortunately neither Cardiff University nor the University of Wales can provide documents for graduates, whose awards predate electronic records. Paper records were not retained during university mergers in the 1980s, 1990s and early 2000s. Please review other options to verify your academic status.
  • We cannot certify or stamp print documents. See UK Government information about document certification and legalisation.