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Alumni

Graduate documents for studies completed 1 Oct 2005 to 30 June 2017

Request digital and other graduate documents including letters, transcripts, certificates, references, verifications and more.

These services are for former Cardiff University students who completed their studies between 1 October 2005 and 30 June 2017, and third parties who need to verify their qualifications.

Digital, email and print options are available. Please read service descriptions and contact instructions carefully, so we can respond to your request as quickly as possible.

Digital verification offers the fastest response for third parties.

There is a charge for third party access.

Employers, other universities, governments or other statutory bodies can get digital verification of your degree, classification and study dates (sometimes called an “academic reference”) by visiting the HEDD portal and paying a fee.

Currently free.

A Confirmation of Study letter confirms your course dates, degree and graduation detail (if you completed your studies); or course dates and details (if you did not complete your studies). This will be sent via email.

How to apply: Email graduatedocuments@cardiff.ac.uk with the subject "Confirm study / your full name / year programme completed".

Please include your full name from your time at Cardiff, current name if different, date of birth, programme studied, year the programme was completed, student number (if known).

Currently free.

A Proof of Award / Transcript letter shows your final degree classification, modules and marks. This can be emailed to you, or printed and posted to you.

How to apply: Email graduatedocuments@cardiff.ac.uk with the subject "POA-Transcript / your full name / year programme completed".

Please include your full name from your time at Cardiff, current name if different, date of birth, programme studied, year the programme was completed, student number (if known), whether you wish the transcript to be emailed to you or printed & posted (include email / full postal address).

Currently free.

If your graduation Certificate (sometimes called a “diploma”) has been irretrievably lost or damaged, we can issue a replacement.

How to apply: Email graduatedocuments@cardiff.ac.uk with the subject "Certificate / your full name / year programme completed".

Please include your full name from your time at Cardiff, current name if different, date of birth, programme studied, year the programme was completed, student number (if known), full postal address including postcode, telephone number.

Free.

If your gender changes, and/or your name changes by deed poll, this can be incorporated in future digital/print documents and records. Please note, this does not include nicknames or name changes due to marriage.

This process may require legal documentation and can take significant time to complete. We endeavour to treat these requests sensitively and personally.

How to apply: Email graduatedocuments@cardiff.ac.uk with the subject "Change / year programme completed".

Please include details about the change you are requesting and any information you can provide to help us locate your original student record (e.g. your full name from your time at Cardiff, date of birth, programme studied, year the programme was completed, student number (if known).

Charges may apply. Specialist requests require significant time to answer. Check carefully if any of the above options satisfy your needs before emailing an “other” query.

How to apply: Email graduatedocuments@cardiff.ac.uk with the subject "Other / your full name / year programme completed".

Please include your full name from your time at Cardiff, current name if different, date of birth, programme studied, year the programme was completed, student number (if known), your contact details including phone number, your query.

What we cannot provide

  • You cannot access student systems, such as SIMS Online, more than three months after completing your studies.
  • If you need a personal reference, contact your former tutor or lecturer directly. Employers and other third parties requiring an academic reference should use HEDD.
  • We cannot convert degree classifications into GPA equivalents. We can only confirm awards using the University's grading system.
  • We cannot certify or stamp printed documents. See UK Government information about document certification and legalisation.