Data protection information for applicants

Information about data protection when you apply for a programme of study at Cardiff University.

During the application process the University collects a range of information from you:

  • contact and personal information required in order to administer the application process
  • information required to inform the decision about your suitability for your chosen programme of study
  • equality and diversity monitoring and contextual information to enable the University to monitor the impact of its admissions policies and procedures on particular groups.

The University will store this information for a fixed period, as appropriate to the outcome of the application, in accordance with the University’s records retention schedule. After this time redundant application data will be destroyed.

Nominating someone to act on your behalf

The University is bound by the requirements of the Data Protection Act 1998 in terms of safeguarding personal information. The University will not discuss your application with anyone unless you have given written permission for the University to do so. 

You can authorise someone to respond to our requests for information, submit correspondence and make decisions, for example accommodation preferences, on your behalf. This can be particularly useful if gap year travel is planned. Details should be sent in writing to admissions:

Applicant enquiries

Admissions Team
Cardiff University
McKenzie House 
30-36 Newport Road
CF24 0DE 

Request a copy of your personal data

You can request a copy of your personal data held by the University.

Criminal convictions

Information relating to relevant criminal convictions submitted by applicants in order to meet the requirements of professional, statutory and regulatory bodies and/or the University’s Declaration of Criminal Convictions Panel’s requirements is managed in accordance with the University’s policy statement on the secure storage, handling, use and retention and disposal of Disclosures and Disclosure information.