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Receive your invitation

Your invitation is the start of your graduation, so you need to know when, how and where your invite will be sent to you.

Your graduation ceremony invite will be sent by email to the address registered in the Student Information Management System (SIMS). Log into SIMS online to check your email address is one you check regularly.

Please note that all tickets for Graduation guarantee entry to both your ceremony and your School reception event.

Log into SIMS online, click on 'Forgotten your password' and follow the on-screen instructions. If you still have problems, contact the IT Service Desk and let them know you are trying to access the graduation online registration task.

Your invitation will be sent out between May and June.

  • Date and time of your ceremony
  • How to let us know you are attending the ceremony
  • Which gown you need to order and how

That's not a problem as everything can be arranged online.  You will receive your invitation to attend graduation via email but you must complete the online registration task.

Once you have been invited you will be able to access the online registration task on SIMS. Your username will be in the invitation email.

You will need to inform us by Monday 17 June 2019.

In rare situations, when exceptional circumstances (such as illness) arise, it is possible to defer your graduation to the following year. Please contact to submit a request for deferral.

You can request up to two free guest tickets.  However, you must complete the online registration task outlined in your invitation email by Monday 17 June to receive them.  We cannot accept requests via email.

Find our more about ordering tickets.

If either you or any of your guests require special seating arrangements at the ceremony (e.g. wheelchair space) please provide details when completing the online registration task outlined in your invitation email.

If you have any queries about the arrangements or need further information, please contact the Graduation Team.

Unfortunately, if you fail to complete the task you will not be able to attend graduation or receive guest tickets.

We are only able to provide you with one official copy of the visitor letter. We are sorry, but we are unable to fax, scan or e-mail the letter as authorities generally only accept original documents.

If you are an undergraduate student, please contact us via Ask Cardiff with the following information. If you are a postgraduate student, please email this information to the Graduation Team:

  • Your full name
  • Your student number
  • The address to which the visitor letter should be sent
  • Delivery method:
    • Post or Air Mail (if outside the UK) – free of charge, please take the delivery time into account
    • DHL Courier – you will have to pay for this (we will tell you when it is ready for collection)
  • Collect – please give name of person collecting (we will tell you when it is ready for collection).

Find out more about visas and immigration.

You must ensure that you pay off any outstanding educational debts or you will not be included in the graduation preparations and will not be considered by the Award Progress Committee.

Find out more about educational debts.