Your application data

How personal data is used when applying for a place on a collaborative doctoral training programme.

If you are applying for a place on a collaborative doctoral training programmes provided by Cardiff University and other universities, research organisations and/or partners please be aware that your personal data will be used and disclosed for the purposes set out below.

Your personal data will always be processed in accordance with the Data Protection Act 1998. Cardiff University (“University”) will remain a data controller for the personal data it holds, and other universities, research organisations and/or partners (“HEIs”) may also become data controllers for the relevant personal data they receive as a result of their participation in the collaborative doctoral training programme (“Programme”).

Application process

During the application process, the University may need to share some of your personal data with third parties to be able to administer your application, carry out interviews and select candidates. These are not limited to, but may include disclosures to:

  • the selection panel and/or management board or equivalent of the relevant Programme, which is likely to include staff from one or more other HEIs
  • administrative staff at one or more other HEIs participating in the relevant Programme.

Such disclosures will always be kept to the minimum amount of personal data required for the specific purpose. Your sensitive personal data may need to be shared in certain circumstances, but only where strictly necessary. By applying for a place you hereby consent to your data being processed and shared in this way.

Successful applicants

If your application is successful and you register on a programme, the University may need to make further disclosures of your personal data throughout your time on the programme to ensure the effective management of your studies and comply with its obligations to funders. These disclosures may include, but are not limited to disclosures:

  • within the group of HEIs to the Programme
  • to other collaborative parties to the relevant Programme, e.g. industrial sponsors and/or collaborators, supervisors from other HEIs, Research Councils (as funders of the Programme)
  • to external examiners.

Other disclosures may be made where it is necessary for the administration of your studies.

Accessing your personal data

If you wish to have access to any of your personal data as held by the University, please contact InfoRequest@cardiff.ac.uk. There may be a fee of £10 associated with such requests.

Contact us

If you have any queries or concerns about the use of your personal data during the application process or your time as a student, please contact PGR Quality and Operations (Registry):

PGR Quality and Operations