Applicant guidance - exchange programmes

These guidance notes are for use with the Cardiff University online application form.  

This application form is aimed at applicants who are applying for exchange programmes. 

Existing students of Cardiff University using the online application form to submit a new application are advised that personal data included on the online application form will override personal data held on the existing student record.

Fields marked * on the application form are mandatory and must be completed.

The information provided on the application form will be used to consider your application and, if you are offered a place, to make arrangements for your admission.

Application information will be made available to relevant Admissions Tutors and to other administrative staff responsible for recruitment and admissions.

You will need JavaScript enabled on your browser in order to view the online application form properly.

You may complete the online application form using the English or Welsh language.

Select your preferred language from the buttons at the bottom of page one.

This section contains important information you should read before you proceed with your application.

Title

Please provide your title by using one of the options provided on the drop down menu.

Last name/family name and forename(s)/given names

Please provide your full name (with no initials) in the order it appears on official documents. You can enter up to three forenames/given names and one last name/family name.

If you are an international student and you will need visa assistance documentation, you must ensure that the name provided matches the name on your passport.

If you have only one name which you are known by, please enter this as your last name.

Previous surname

Please give details of any previous surnames you have had, e.g. maiden name.

Known as

If you have more than one forename/given name you may specify which of your names you would prefer us to use.

Nationality

Please specify your nationality by using one of the options provided on the drop down menu.

Second or dual nationality

If you have a second or dual nationality use the drop down option here to specify your dual nationality.

Please note: if you will require a visa, please ensure that you enter the country whose passport you will be using for your visa application as your first nationality. The University will use your first nationality on your visa correspondence.

Country of birth

Please specify your country of birth by using one of the options provided on the drop down menu.

Country of residence

Please specify the country in which you are normally resident, by using one of the options provided on the drop down menu.  For the purpose of this question, time spent studying away from your main country of residence is classed as temporary.

Home address

Please enter details of your home address.

This address will be used for all correspondence relating to this application, unless you specify an alternative correspondence/Educational Advisor’s address.  

Please inform the University immediately, using the Online Application Service, if you change your home address or email address after you have submitted your application form.

Correspondence/educational advisor address

Please complete this address if you do not want correspondence to be sent to your home address or if you are not resident in the UK and you are applying via an Educational Advisor.

Please inform the University immediately, using the Online Application Service, if you change your correspondence address or email address after you have submitted your application form.

Member of staff

If you are a member of Cardiff University staff please tick the box, and provide your personal staff ID number (you can find this on your payslip).

All applicants must demonstrate that their English language competence is at a level which will allow them to cope with the demands of their chosen programme.

Please choose one of the options available from the drop down menu to demonstrate your English language competency. You must submit copies of certificate(s) as proof that you have obtained the necessary qualification.

Options available: 

  • GCSE
  • IELTS
  • other English language test
  • other taught in English language
  • professional experience/skills

Professional experience/skills

If you are using professional experience/skills to demonstrate your English language proficiency you will need to upload evidence from an employer.

This should be done using the employers English language referee report form (PDF).

Entry requirements

Check the minimum English language entry requirements for our programmes. Our country specific pages list other recognised qualifications.

All applicants must submit a personal statement to support their application, which must be no longer than 3,000 characters.

The personal statement is your opportunity to tell the Admissions Tutor why you wish to follow your proposed programme and what you hope to gain from it. 

You should provide any information that would support your application for admission, such as relevant skills, experience and career goals.

Criminal convictions 

The University has a duty of care to its students and staff and, in order to fulfil that duty, asks all applicants to provide information relating to criminal conviction. The University will process all information received about convictions fairly and in accordance with relevant legislation.

If you have a criminal conviction, the information you are required to declare on your application form depends on the programme you are applying for.

Programmes in teaching, health, social work and involving work with children or vulnerable adults.

Admission to these programmes may be subject to the Rehabilitation of Offenders Act (1974) Section 4 (2) (Exemption) Order 1975 and DHSS Circular HV (88)9 guidelines regarding child protection and police checks.

If you are applying these programmes, you must select Yes if you have any criminal convictions, including spent sentences, cautions (including verbal cautions) and bind-over orders.

If your application is successful, you may be required (as a condition of acceptance) to satisfactorily complete the Criminal Records Bureau Disclosure process. If this is necessary, the relevant Academic School will contact you to provide the relevant forms.

Other programmes

If the programme you are applying for does not involve teaching, health, social work or work with children or vulnerable adults, you must click the “Yes” button if you have any relevant criminal convictions (relevant criminal convictions are defined below). 

This information will not form part of the selection decision but, when appropriate, the University will contact you to request more information about the conviction so that it can assess your suitability for admission to the University.

What are relevant criminal convictions?

Relevant criminal offences include unspent convictions, cautions, admonitions, reprimands, final warnings, bind over orders or similar involving one or more of the following (including any subsequent legislative amendments):

  • any kind of violence including (but not limited to) threatening behaviour, offences concerning the intention to harm or offences which resulted in actual bodily harm
  • offences listed in the Sexual Offences Act 2003
  • the unlawful supply of controlled drugs or substances where the conviction concerns commercial drug dealing or trafficking
  • offences involving firearms
  • offences involving arson
  • offences listed in the Terrorism Act 2006
  • offences similar to those listed above where the conviction was made by a court outside of Great Britain and that conviction would not be considered as spent under the Rehabilitation of Offenders Act 1974.

Convictions that are spent (as defined by the Rehabilitation of Offenders Act 1974) are not considered to be relevant and you should select No.

If you are not sure whether to tell us about a previous conviction, you should get more advice from your local Citizens' Advice Bureau or probation service, or from the National Association for the Care and Resettlement of Offenders (NACRO). You can also contact a solicitor, but you may have to pay for legal advice.

Equality monitoring

In order to monitor the effectiveness of University procedures, working practices and equality and diversity policies, applicants are asked to provide information relating to gender, ethnicity and disability. Completion of these fields is mandatory. 

Please choose one of the options available from the drop down menus, which include an “Information Refused” option.

Cardiff University welcomes applications from disabled people and will try to meet their needs wherever it reasonably can. The information that you give on this application form will help the University plan the support and adjustments to be put in place for you. 

Parental/guardian occupation  - UK Resident/Home fees status applicants only

Cardiff University wishes to ensure that social diversity and widening access objectives are reflected in the student population at all levels of study – undergraduate, postgraduate and continuing education.

The information you provide about your parental/guardian occupation will enable statistical analyses to be undertaken in order to identify any groups which may be under-represented in the University’s student community and to establish the support mechanisms which could be put in place to encourage such students to consider applying to Cardiff University. 

The information which you provide will be detached from your application and will not be available to staff involved in selection decisions.  

In the event of your admission onto the course, this information will form part of your student record and will continue to be used for monitoring purposes throughout your studies at Cardiff University. Such use will be subject to the provisions of the Data Protection Act 1998.

Equality and diversity policy

Cardiff University is committed to promoting equality and diversity in all of its practices and activities, including those relating to student recruitment, selection and admission.  Read our equality and diversity policy.

Source of information 

Please help us improve our marketing and recruitment strategies by using the drop down menu to tell us how you heard about opportunities to study at Cardiff University.

Declaration

Applicants must tick the declaration box to:

  • confirm that the information provided on the online application form is true, complete and accurate
  • confirm that any work submitted in support of the application is entirely your own
  • give consent for application information to be seen by relevant Admissions Tutors and other administrative staff responsible for recruitment and admissions
  • give consent for their personal data to be retained by the University for a specified period. In so doing, the applicant accepts that such information may be used and shared with UCAS or other relevant bodies for the purposes of verifying the identity, qualifications or references of the applicant.

Submitting your application

Once you are satisfied that your application form is ready, please select the ‘submit’ button.

What happens next? 

Once you've submitted your application it will be sent to the relevant Admissions Tutor for their consideration. If they require any further information they will contact you directly.

We will also send you instructions for logging onto the Online Application Service to allow you to: 

  • view your submitted application form
  • upload qualification and reference documents to support your online application
  • view the status of your application
  • monitor progress of your application
  • view all correspondence relating to your application
  • find out additional information, such as how to reserve a place in university residences
  • for non-EU students, find out about applying for a visa to enter the UK.

We normally recommend that applicants allow six weeks for their application to be considered.

If you have any questions or haven't received instructions for logging into the online service please contact:

Applicant enquiries