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Student Absence & Interruption of Study

Student Absence & Interruption of Study

During your time at Cardiff University you are expected to enrol within two weeks of the start of teaching and attend all scheduled classes.  It is important that you are familiar with what is expected of you as detailed on this page.  If you are unable to attend classes then you must follow the procedures outlined on this page.  

Guidance:

  • If you have queries or want some advice about what action you should take, speak with your Personal Tutor, or if they are unavailable speak to your School Office who can direct you to another member of staff.
  • For further information, please read:
  • You can get advice from Student Support, 50 Park Place or 2nd floor Cardigan House, 02920 874844 studentsupportcentre@cardiff.ac.uk.
  • You can get independent advice from the Advice and Representation Centre, 3rd floor Students’ Union, 02920 781410 advice@cardiff.ac.uk.
  • You can get advice about appealing Interruption of Study decisions or the Non-Engagement Procedure from Student Cases at appeals@cardiff.ac.uk or on 02920 76628.
  • After all stages of the Procedure have been completed, if you are not satisfied with the process and/or the final decision then you can complain to the Office of the Independent Adjudicator.
  •  At all stages of the process you can be accompanied by a friend or a representative.
  •  It is important that you complete enrolment within the first two weeks of your studies as this allows you to access University resources.  You must make sure you have all the documents to complete enrolment.

Short-term absence (2 weeks or less)

Procedure:

  • If you are absent because of illness then you must provide evidence of this.  You can do it in two ways:
    • if none of the exceptions below apply and if your illness lasts between 3 and 7 days you can complete a Self-Certification Form (available from your School Office) and hand it into your School Office addressed to the Head of School.  You cannot self-certify in the following circumstances:
      • you have already completed a Self-Certification Form in the same semester;
      • you have missed an exam;
      • an assessment has been affected;
      • you are under warning of possible exclusion.
    • if your illness lasts more than 7 days or the conditions above apply, then you will need to provide a medical certificate from your doctor.
  • If you are absent for non-medical reasons, you will need to inform your Head of School (via your School office) and you may need to complete a Self-Certification Form.
  • It is your responsibility to make sure that you check with staff about any work you are required to do as a result of your absence.
  • After all stages of the Procedure have been completed, if you are not satisfied with the process and/or the final decision then you can complain to the Office of the Independent Adjudicator.

Interruption of Study (between 2 weeks and a year)

Procedure:

  • If a situation arises where you need to be absent from your programme for more than 2 weeks then you can apply for an Interruption of Study.
  • Before applying for an Interruption of Study you should speak to your Personal Tutor, Supervisor or Head of School.
  • You can request an Interruption of Study ranging between 2 weeks and 12 months, however, the length of time that you ask for may not be permitted if it is unsuitable for you to return at the point you want because of difficulties arising in teaching or assessments.  In these circumstances, it is unlikely that you will be able to return to your programme part way through a semester.
  • You can be granted an Interruption of Study on the following grounds (for full information see the Procedure):
    • ill health evidenced by a medical certificate;
    • parental responsibility with appropriate evidence;
    • election to be a Sabbatical Officer in the Students’ Union;
    • work experience (if you are not on a sandwich programme);
    • exceptional professional commitments, if accompanied by a written explanation from your employer and if you are a part-time student;
    • study abroad if you are not on an intercalated year abroad programme;
    • compassionate grounds where your personal, domestic or family circumstances justify a request;
    • financial hardship due to changed circumstances beyond your control.
  • You should make an application by completing the online form on SIMS, you will need to provide all the required information.
  • If you are living in University residences, you will also need to speak to your Residences Manager about leaving your room.
  • You can appeal the Interruption of Study decision by writing to Student Cases Services within 10 days of receiving the decision.  How to do this and the reasons that you can appeal can be found in the Procedure and will be sent to you when you are sent the decision.
  • An Interruption of Study cannot be granted after a master’s dissertation or PhD thesis submission deadline or less than 10 days before an assessment period or during an assessment period.
  • After all stages of the Procedure have been completed, if you are not satisfied with the process and/or the final decision then you can complain to the Office of the Independent Adjudicator.

Non-engagement with your programme (2 weeks or over)

You are expected to attend scheduled teaching activities and complete all the work you are set.  If you do not engage or only engage partly with your programme your School will investigate this matter further.  You can find out more information about the Non-Engagement Procedure, however, it is important to remember that if you are having problems, either personal circumstances or with the content of your programme then talk to your personal tutor about it.