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Information For Your Sponsor

(Undergraduate Students)

Registry is required to fulfil certain statutory obligations stipulated under the Education (Mandatory Awards) Act in respect of students sponsored by Local Education Authorities. This information is provided to all sponsors, as a matter of course and includes notification of:

  • any change to the programme of study;
  • any interruption to, or cessation of, full-time attendance;
  • progress at the end of each academic year.


Will Registry notify my sponsor of relevant changes to programme data?

Registry is responsible for officially notifying student sponsors of changes to programme of study data. It will normally inform a sponsor automatically of any relevant change within 10 days of receipt of the Notification of Change to Academic Details Form from the student concerned.


Will Registry notify my sponsor of permanent withdrawal?

Registry is responsible for officially notifying your sponsor of your permanent withdrawal from the University and for confirming the date you last attended your programme of study.

This information will normally be sent to the sponsor within ten days of receipt of official written notification of withdrawal.


Will Registry notify my sponsor of any interruption to my attendance at University?

Registry is responsible for officially notifying your sponsor of approved or enforced periods of non-attendance (arising from interruption of studies or temporary exclusion, for example). It must also confirm the date you last attended your programme of study and your expected date of return.

This information will normally be sent to the sponsor within ten days of receipt of official written notification of the approved/enforced period of non-attendance.

Registry will also notify sponsors of any students who are absent from University without approval, if requested to do so by the students' home School. In such cases, the sponsor is informed of the date that the student last attended the programme of study and that the absence has not been condoned by the academic School.

Periods of unauthorised non-attendance could have significant implications on the allocation of any award and may lead to its termination.

If you are experiencing difficulties which affect your ability to attend the scheme of study then you are advised to notify your School and the Student Advisory Service immediately. All information will be treated in the strictest confidence.

 
Who should I ask to complete forms on behalf of the University in relation to my award application?

Registry is officially responsible for the issue of all information to student sponsors. Consequently any forms that require verification of your student status must be completed by Registry.

Forms will normally be completed within three working days of receipt and will be posted to you or another specified addressee.

 
Who will confirm semester dates to my sponsor?

Details of the dates of the forthcoming academic year are issued automatically by Registry to each sponsor in July and September via the Annual Report of students' progress.

Individual confirmation of dates of the academic year can be provided by Registry at the request of the student or the sponsor. Dates will normally be issued within three working days of the request being made and will be posted to a specified address.

Details of Semester dates are also available on the Registry web pages.

 
What if I have more questions?

Please email Studentrecords@cardiff.ac.uk or telephone us on 029 2087 6111

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