Paying your tuition fees

Tuition fees are payable for each year of your course and can be paid in a number of ways.

It is important that all new and returning students check the level of tuition fees they are liable to pay for the relevant academic year. Continuing students should contact the Finance Office to check the fee rate.

Tuition fees are payable for each year of your course (including repeat years). For an approximate total cost therefore, fees should be multiplied by the number of years of study (please note that fees for future years may be subject to increase).

If you are taking out Student Finance to pay your tuition fees, you will receive a Financial Notification. Please make sure that your course details are correct. If there is an error you will need to complete a Change of Circumstance Form for Full-time Students (C01) immediately and return it to Student Finance.

Internal repeat students will be charged approximately four weeks after completing online registration, once all modules have been selected. Please check your SIMS Online account where the correct fee will be displayed.

Methods of payment

A student loan is money that you can borrow to pay for your tuition fees when you are studying. This is a loan, not a grant, meaning that you will have to pay it back when you have finished your course and are earning. You will not be expected to begin repayments until your earnings cross the “repayment threshold” set by Student Loans Company. You may choose to take out a repayable Student Loan for Tuition Fees to cover all or part of your Tuition Fees liability. The Student Loans Company will pay the fees direct to the University on your behalf.

When completing your application for funding you must make sure that you enter your National Insurance Number and bank account details. Failure to do so will cause delay in your Student Loan payments.

Students who have applied for Student Finance England or Student Finance Wales (EU) funding and have not received an award letter within 30 days of the commencement of their course may be required to pay the first instalment.

More information on funding and how to make your application:

Students without a Student Loan

You may decide not to take out a Student Loan for tuition fees, or may take out a loan for a proportion of the fees due. In this case you will need to make payment to the University either, in full or in three instalments. If you are not sure of what your contribution will be, this will be confirmed to you in the Financial Notification you will receive from the Student Loans Company.

If you are enrolling at the University to sit a module, the three instalments will not be applicable. You will be required to pay the full amount when you are registering.

Please note that if your course start date is not September/October, you will not be able to pay by this method.

Direct debit will be offered to all students as a payment method as part of the online registration procedure, when you will complete a direct debit mandate. The mandate will remain active for the duration of the course.

Payment can be made by direct debit in three instalments (as long as the total amount due exceeds £300) and will be collected on 16 November 2016, 27 January 2017 and 27 April 2017.

Please ensure:

  • the bank details are from a valid UK bank/building society account which allows direct debits
  • direct debits must be set up at least a month prior to the first collection date
  • seven working days' notice is given if you need to cancel your direct debit instruction
  • you have sufficient funds in your account to cover a direct debit payment when it is presented.

The following payment options are also available:

  • first instalment (25% for Home and EU undergraduates) – As part of, or prior to online registration
  • second instalment (25% for Home and EU undergraduates) – 27 January 2017
  • third instalment (50% for Home and EU undergraduates - 27 April 2017

If you are enrolling at the University to sit a module, the option of three instalments is not applicable.

Calendar Year students (postgraduates)

Payment can be made in full at the start of their academic year or in three instalments, one third at the start of their academic year, one third after 90 days and the final third after 180 days.

Payment can be made using all major credit/debit cards (with the exception of American Express) either in full or in three instalments. You will be able to submit your card details as part of your online registration. Once payment of the first instalment has been made, future payments can be made via the SIMS Online page.

Payment can be made by cheque or bank draft either in full or in three instalments. All cheques should have the student name and number written on the reverse and be made payable to “Cardiff University”. Please note that this payment method is not part of online registration and cheques must be received no later seven working days prior to registering online. Cheques should be posted to the Finance Office.

International students

If cheques are being sent via an overseas agent to the International Office, you will need to allow extra time for the cheque to reach us.

Online transfer

Visit our StudentPay website to pay by bank transfer:

  • Pay fees online using the currency of your choice
  • Commission-free - no extra bank charges for 37 currencies
  • Secure and easy to use via Western Union Business Solutions
  • Easy way to make a payment through your local bank. Once logged in to StudentPay you will get printed instructions on how to make the transfer through your local bank

Please note that to finalise your funds transfer to Cardiff University you will need to complete the transfer via internet banking or present the bank details to your local bank within 72 hours.

An email will be sent from Western Union Business Solutions once they receive the payment to confirm receipt of funds.

In some cases, you may have to make a transfer in either Euros or USD if your local currency option is not available. This may incur an international fee, and there could be a higher charge for this transfer.

Direct bank transfer

Payment can also be made by direct bank transfer to the University bank account either in full or in three instalments. So that we can easily identify who the payment is for, please ensure that you quote the following:

  • your full name
  • your student (or applicant) number

This process is not available as part of online registration and we must advise that payments be received no later than seven working days prior to registering online.

Transfers should be made to:

The Co-operative Bank plc
16-17 High Street
Cardiff
CF10 1AX

  • Account name: Cardiff University Tuition Fees Account
  • Account no: 70867011
  • Sort code: 08-90-03
  • SWIFT code: CPBK GB22
  • IBAN no: GB57 CPBK 0890 0370 8670 11

We advise you to get a paper receipt/proof of transcript if choosing to pay by this method. This will make it easier for us to locate your payment in the event of any problem occurring.

For any further information or to check if a payment has been received into our account please contact the Finance Office.

If you are in receipt of sponsorship for your tuition fees (this does not include family members or friends who may decide to make payments on your behalf) you should:

  • obtain a letter from your sponsor confirming that they accept responsibility for fee payment
  • send the letter by post or email to the Finance Division, to arrive no later than seven working days prior to your online registration.
  • Failure to do so will mean you will not be able to fully complete your online registration. An official sponsorship letter must be provided for each year of study.
  • This does not apply to students who receive funding through the Student Loans Company as this information will be sent to Cardiff University electronically.

In accordance with Cardiff University Financial Procedures, if your sponsor fails to make due payment of the tuition fees, you will become personally responsible for full payment. Please be aware that this will affect your ability to receive an award from the University. It is also your responsibility to ensure that your sponsor is made aware that tuition fees are payable within 30 days of the invoice date. If payment has not been received by this date you will become personally responsible for paying the full tuition fee.

If a student is in receipt of part-sponsorship, unless the sponsor decrees otherwise, the sponsored part of the fee will be deducted and the student is liable for the balance which is payable in three instalments. Partial funding cannot be used to delay payment of the first instalment.

We are a Professional and Career Development Loans registered Learning Provider, registration number 8655.

A Professional and Career Development Loan (PCDL) is a commercial bank loan that you can use to help pay for work-related learning. For further information on financial assistance to support your learning, please visit the gov.uk website or contact the National Careers Service on 0800 100 900. If you are making an application, there is a section which will need completing by the Finance Office.

Please contact the Finance Office for more information. Students receiving PCDLs are liable to pay their share of fees in accordance with the methods of payment detailed above.

Students coming to Cardiff from the United States may choose to take out loans for all or part of their tuition fees. Full details of how to go about applying for funding can be found on the USA webpage.

Please note that application forms need to be submitted by 1 August 2016 for academic year 2016/2017.

The Finance Office is able to arrange letters to assist with the transfer of funds. However, due to the high volume of demand at this time of year, you must allow at least three working days for the letter to be produced. Letters being sent overseas will then be sent standard class mail so you would be advised to request any documents you need as early as possible.

To request foreign exchange letters or Canadian tax certificates, please email fees@cardiff.ac.uk.

Payment in instalments

Instalment dates and amounts due will be displayed as part of online registration. It is the responsibility of all students to print this data and make provision for prompt payment of all Fees. Details of online registration and your password will be sent to you at a later date.

Prompt payment

It is the responsibility of all students to make sure that their tuition fees are paid on time or that sufficient funding (ie grants & loans) is in place. Provision must be made either in advance of or as part of online registration.

Failure to pay tuition fees by the due date will result in Senate Regulations being enforced and may lead to your registration being cancelled.

In order to be fully aware of your financial obligations, please read D.23 and D.24 of the financial procedures handbook, which includes refund policy and procedures in the event of non-payment of tuition fees are detailed in sections D.23 and D.24.

Contact us

Please contact the Finance Office for help regarding your fee payment:

Tuition Fees

Finance Office
Income Section
8th Floor, Newport Road
Cardiff
CF24 0DE

The Advice and Money Team can help with any general questions and more detailed requests with regard to your funding:

Advice and Money Team