This procedure shall apply to all of the Centre’s students, that is, any person who is enrolled on one of the Centre’s courses:
1. In the case of an alleged breach of the Code of Behaviour of the Cardiff Centre for Lifelong Learning, a preliminary assessment will be undertaken by the Dean of Lifelong Learning (or his/her nominee) to determine whether the issue may be resolved without instigating formal disciplinary procedures.
2. Following the preliminary assessment of the alleged incident, the Dean of Lifelong Learning (or his/her nominee) shall have the discretion to:
- Dismiss the complaint
- Deal with the complaint within the Centre
- Refer the complaint to a relevant senior officer within the University
- Refer the matter to the police
3. In cases where the complaint will be dealt with within the Centre, the following procedure will be followed:
- The Dean of Lifelong Learning (or his/her nominee) will investigate the complaint (which shall include contacting the subject of the complaint).
- The Dean of Lifelong Learning shall normally contact the subject of the complaint in writing and will request a written response from him/her within 10 working days.
- In specific circumstances e.g. residential or short courses, the Dean of Lifelong Learning may deal with the complaint in person, with a view to resolving it immediately.
- The subject of the complaint will be invited to respond to these allegations within a further 10 working days
- Following receipt of a response from the subject of the complaint, or in the absence of any response after 10 working days, the Dean of Lifelong Learning will form a view on the substance of the allegations and then take one or more of the following steps:
- take no action
- issue a warning which shall not be recorded on the student’s record
- issue a warning which shall be recorded on the student’s record
- issue a reprimand which shall be noted against the student at the Centre and shall include a formal warning that treatment of any future misconduct will take such reprimand into account
- issue a final warning
- exclude the student from the course immediately
- exclude the student from the course immediately and exclude him/her from any of the Centre’s other courses either for a specific period or indefinitely
- exclude the student from the course immediately and exclude him/her from any of the Centre’s other courses and the Centre’s building(s) either for a specific period or indefinitely
- refer the matter to a relevant senior officer of the University
4. A student dealt with under 3 above is entitled to appeal against such a decision to the Senior Executive of the University, in the first instance. This must be done in writing within 10 working days and include a written statement for the grounds of the appeal.