How to apply

Everything you need to know in order to complete your application.

Our online system will guide you through the application process. As you progress from screen to screen, you'll have the opportunity to save each page and exit from and return to your application at any point prior to the closing date of the post.

Scroll down each page of the application to ensure that you complete all relevant sections. The highlighted section at the top of the page will indicate where you are at any point in the application process, and confirm when each section has been completed.

Creating an account

If you already have a user account, please click ‘Apply for job’ and proceed to the application section.

If you don't have an account, you'll need to create one:

  • Click ‘Create a login’ on the pop-up box.
  • The Privacy Policy box then pops up and you'll need to accept this statement if you are to proceed further into the system and apply for a job. You will need to read and agree to the Privacy Policy before you can create a user account within the system. The Policy and terms and conditions provide you with details of what personal and confidential information the University collects and how it is used once this has been collected and stored. If you would like further information regarding the use of your personal data, please contact us.
  • The ‘Create login’ screen will now appear and you will be asked to enter your email address, a password, a security question and the answer to that security question. Tips on choosing a password are also available on this screen. Usernames and passwords are case sensitive.
  • Once you have submitted this information, you will be taken to the welcome page, where you may continue to search and apply for Cardiff University vacancies.

Consideration for future posts

On the first screen of the application, you'll be asked if you'd like to be considered for future posts. If you agree to this, your details will become available for searching and you may be invited to apply for open posts in the University that may be relevant to your specific skills and experience.

If you would prefer not to have your details searched or do not want to be contacted by the University, you should tick no to this question.

Have you applied before?

If you've applied for previous vacancies, any information you entered at that time will automatically be populated into the relevant sections of the new application.

You'll need to review any pre-populated information included in the personal statement section to ensure that it remains relevant to the post for which you are applying.

You'll be asked if you are eligible to live and work in the UK. If you're subject to immigration control, a series of questions will appear in relation to your eligibility to work within the UK.

To find out more, please see our International applicants web page.

At this stage, you'll be asked if you're a Cardiff University employee to make sure you're applying via the correct Talent Gateway – either ‘Redeployment’ or ‘External’.

If you're a redeployment candidate attempting to apply within the external talent gateway, you'll be asked to leave the browser and enter the redeployment gateway to apply. Links to the redeployment web pages will be provided to you via email.

On this page, you'll also be asked if you've been previously employed by the University, and if so, which School or Directorate you worked in, the dates of employment and your reason for leaving.

For each application you make, you can upload up to five versions of your CV, as well as any supporting attachments. Any other documents that you believe to be relevant to your application may be uploaded, but each document must be a maximum file size of 5MB.

The recruiter will assess your supporting statement and CV against the person specification for the role. It's essential that you use this opportunity to demonstrate exactly how you meet these specifications.

The system supports MS Word, Rich Text Format (RTF) and PDF document formats. You can attach documents in other formats (eg examples of work created in software that's used within your particular discipline), but we can't guarantee that the department recruiting the vacancy will have the relevant software to access your attachment.

Please complete as many personal details fields as possible. Those fields marked with an asterisk are mandatory and must be completed if you're to proceed with your application.

You may amend the records for your personal details, career and education history at any time by clicking on ‘edit’ and ‘update’ as you complete an application.

You can also make changes by visiting the ‘Edit Profile’ link in the candidate homepage and choosing the tab that needs amending.

Please make sure you keep your email address up to date in your profile details. We'll send all correspondence to you via email, and we can't be held responsible if you don't receive important information due to an email address not having been changed on the system.

Starting with your current or most recent employer, provide details of your complete work history over the last 10 years (or since leaving school, if more appropriate).

If you need to input more than one set of employer details, click ‘add’ and a new line will appear. You can input a maximum of five previous employers.

You may include paid employment, voluntary work or work experience. You should also include entries for any periods when you were not employed (eg in full-time education, unemployed, maternity leave, etc).

You'll also be asked to provide details of any professional memberships that you hold. You should detail information on any relevant professional affiliations and/or registrations. Please note that we may seek proof of membership prior to employment.

Starting with the most recent qualification awarded, give details of the university or educational institution attended, subject or area of study, qualification awarded and the year of award. Provide details of any qualifications for which you are currently studying or awaiting results and the anticipated date of completion.

If you need to include more than one record, click ‘add’ and another line will appear. You may list a maximum of three institutions in this section.

If you're offered employment at the University, we'll ask you to provide proof of the qualifications you've achieved.

You must provide details of two referees in this section. Family members or personal friends should not be named as referees. They must be individuals who know you in a professional capacity and can comment on your past employment and your recent work performance in relation to the selection criteria.

It is therefore expected, that at least one referee be your current or last employer.

If you have just completed full-time education, you could select a course tutor or academic staff member familiar with your work.

Contacting your referees

For academic vacancies, it is University policy to contact referees to inform them of the recruitment process prior to interview. For all other vacancies, references will normally be taken up at appointment. You may stipulate that contact with your referees is delayed until after the interview by selecting this as an option from the drop-down box.

We will contact your referees by email, so it's essential that you provide us with an email address for each referee.

If your referee does not have an email account, put an ‘@’ symbol in the email field and include a note in your supporting statement to draw the recruiter’s attention to this fact. The recruiter will then contact your referee by phone or letter.

In this section of the application, you will be asked if your application is for a clinical post (which is a mandatory field).

If you tick yes to this, a new window will appear with questions relating specifically to clinical posts. Please complete this section if you're applying for posts which require you to be registered with the General Medical Council, the General Dental Council, the Nursing and Midwifery Council and all allied health professionals.

You will also need to give your current notice period in this section, as well as state where you saw the vacancy advertised.

We are committed to a policy of equal opportunity in our employment practices. The aim of the policy is to eliminate unlawful and unfair discrimination on any grounds including gender, ethnicity, age and disability.

This page will collect equal opportunity information and consists of an easy-to-follow set of questions. All fields are mandatory, but you do have the option to answer ‘prefer not to say’ for some questions.

The information you submit here is treated as strictly confidential. It won't be used in the selection process or available to anyone involved in short listing.

All posts will close at midnight on the closing date, and any incomplete or late applications will not be accepted into the selection process. We reserve the right to close a vacancy early, so we recommend that you submit your application well in advance of the closing date and as soon as possible during the recruitment process.

We suggest reviewing or printing your application prior to submission, as it won't be available to view or amend once you click the ‘Submit’ button.

Once you have submitted your application, you'll receive the following system message: ‘Thank you. Your application has been successfully submitted. You will be contacted via email once your application has been processed’.

Alternatively, you can check your application has been received and processed by clicking on the ‘Application Submission Status’ link on the candidate homepage. The application status will show up as ‘New Candidate’.

Remember to check the status of your application on the candidate gateway in the weeks after you apply.

Accessing saved applications

You can find any saved applications you've been working on within the candidate homepage under the ‘Saved drafts’ link. Just click on the 'Continue' button alongside your draft to enter the application at the point at which you left it.

If you discover that you've made an error after submitting your application – one that may have a detrimental effect on being shortlisted – you can withdraw it.

Just go to ‘Application Submission Status’ and click the withdraw button for that post. If the closing date has not yet passed, you may then resubmit your application.

If you discover an error on the documents submitted with your application that you wish to amend, please contact hrsystemkenexa@cardiff.ac.uk with a new version of the document. Please note that you can't make amendments to your application after the vacancy deadline.

Contact us

If you're having technical problems using the system, or difficulties completing the application, please contact us using the details below.

People Service Centre Helpdesk (Job applications)