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Honorary Titles Policy

 

1.      INTRODUCTION

Honorary titles are used to recognise the contribution of individuals, who are not employees, to the teaching, research and other activities of the University.  No honorary title can be awarded to a current employee of the University.  In addition to recognising formally the contribution that individuals may make to the University, the conferment of an honorary title also allows access to the University’s library services.

Honorary Titles awarded by the School of Medicine to NHS staff and GPs who teach under-graduate medical students whilst on clinical placements at Trusts and GP practices are co-ordinated through the NHS Liaison Unit.  Applications are considered by the Honorary Titles Steering Group which is chaired by the Dean of Medicine, and the awards are reported to the HR Committee.

This policy does not cover the appointment of Cardiff University Fellows, Honorary Fellows or Honorary Degrees. Applications for these titles are considered by Development and Alumni relations.

2.      TITLES  

There are two categories of honorary titles:

  • Category A titles are described in paras. 2.1 to 2.12 below.  The process for awarding these titles is internal and is outlined in Appendix 1.
  • Category B titles are described in paras. 2.13 to 2.17.  The process for awarding these titles involves external consideration and is outlined in Appendix 2.

Category A titles

Category A titles are as follows:

            2.1       Visiting Lecturer

To be conferred on visitors to Schools when the period of the visit is for up to six months and the visit is concerned primarily with teaching.

2.2       Visiting Research Fellow

To be conferred on visitors to Schools when the period of the visit is for up to six months and the visit is concerned primarily with research.

Care must be taken to ensure that overseas visitors in the above categories (paragraph 2.1 & 2.2) comply with the requirements of the Asylum and Immigration Act.  Advice on this can be obtained from the Human Resources Directorate.

2.3       Honorary Lecturer

To be conferred on a person who is actively engaged in work of direct relevance to the teaching of at least one School.  It is expected that the giving of lectures in such cases will normally be on an occasional basis.

2.4       Honorary Senior Lecturer

To be conferred on a person who is actively engaged in work of direct relevance to the teaching of at least one School, in recognition of outstanding contribution to the University, with particular reference to teaching.

This title would also be used for NHS Consultants or equivalent, who are involved in the training and teaching of Medical and Dental Undergraduates at the University. They will be required to sign a formal Honorary contract with the University, as required by the Follet report, “A Review of Appraisal, Disciplinary and Reporting Arrangements for Senior NHS and University Staff with Academic and Clinical Duties”, 2001.

            2.5       Honorary Tutor

To be conferred on a person who is actively engaged in work of direct relevance to tutorial work or to teaching and learning support in at least one School.

2.6       Honorary Senior Tutor

To be conferred on a person who is actively engaged in work of direct relevance to tutorial work or to teaching and learning support in at least one School, in recognition of outstanding contribution to the University with particular reference to tutorial work or teaching and learning support.

2.7       Honorary Research Associate

To be conferred on a person who is actively engaged in the work of direct relevance to the research of at least one School.

This title would be used within the School of Medicine to award those NHS members of staff at Senior House Officer (SHO) level, or equivalent, who are involved with University based research or a collaborative research project.

2.8       Honorary Research Fellow

To be conferred on a person who is actively engaged in work of direct relevance to the research of at least one School.

This title would also be used within the Medical, Dental and Healthcare Schools of the University to award those NHS members of staff at Senior Registrar (SPR) level, or equivalent, who are involved in University - based research or a collaborative research project.

2.9       Honorary Senior Research Fellow

To be conferred on a person in recognition of outstanding contribution to the University with particular reference to research activity.

This title would also be used within the Medical, Dental and Healthcare Schools of the University to award those NHS members of staff at Consultant level, or equivalent, who are involved with research and either hold or are studying for a higher degree.

2.10    Honorary Clinical Teacher

To be conferred on NHS staff in recognition of the delivery of teaching as directed by course leaders on behalf of the Medical and Dental Schools and other schools involved in teaching the healthcare disciplines.

            2.11     Honorary Associate Clinical Teacher

To be conferred on a doctor appointed as a Specialist Registrar specifically appointed to combine a clinical role with a significant teaching role, which would require the person to undertake the same volume of teaching per week as an Honorary Senior Lecturer under the supervision of an Honorary Senior Lecturer;

The title may also be conferred upon a non medical clinician who makes a significant contribution to undergraduate education in the Healthcare Disciplines.

2.12    Honorary Site Librarian

This title is to be conferred on a person in recognition of their contribution as a Librarian who supports the University’s undergraduate and/or postgraduate students where formal institutional agreements are in place.

Category B titles

Category B titles are as follows:

2.13    Distinguished Visiting Fellow

The purpose of this award is to recognise, and in some circumstances to encourage,an association with industry, commerce, government research establishments or the Arts.  The title will normally be conferred upon an individual whose involvement with a School (s) is both regular and significant, bearing in mind the pre-occupations of the individual with their normal work activities.  It is expected that the individual will have widely recognised distinction in their field of expertise.

2.14    Honorary Visiting Professor

The purpose of the award is to encourage and recognise collaborations and associations with industry and commerce, government, research establishments and the Arts at a high level. To be conferred on a person with involvement in a School that is regular and significant, bearing in mind the pre-occupations of the particular person with their normal work activities, and they will have high recognition and distinction in their field of expertise.

It is expected that they will, by practice of their occupation or profession, have shown a high level of competence and achievement analogous to (but not necessarily the same as) that required in scholarship and research of an Honorary Professor.

2.15    Honorary University Associate

The purpose of this award is to encourage linking with individuals who make a contribution in innovation and engagement, but not necessarily in teaching and research.  Such individuals would not necessarily be academics but individuals who can make a substantial contribution to the University through their professional standing.  The title will normally be conferred upon an individual whose involvement with a School (s) is both regular and significant, bearing in mind the pre-occupations of the individual with their normal work activities.  It is expected that the individual will have widely recognised distinction in their field of expertise.

2.16    Honorary Professor

The title is awarded to an individual who is making a substantial commitment of a non-transient kind to the teaching and research activities of the University at a level deemed to be worthy of this title when assessed against the criteria for promotions to personal chairs and following the consideration of two external assessors.

Persons nominated could be senior academics at other Universities (that is to say those already in possession of a Chair), Professors who have left the University to undertake work of an essentially academic nature outside of Higher Education, or recent retirees who are not eligible for conferment of the title of Professor Emeritus by virtue of their continued contribution to the University’s activities.

2.17    Honorary Distinguished Professor

This title will be awarded in circumstances where an individual is able to show that they have reached the highest pinnacle within their academic career and that, therefore, there is no requirement for their application to be assessed against the criteria for promotion to personal chair or using external assessments.

This title will only be awarded following a recommendation by the Vice Chancellor of the University.

3.      PERIOD OF TENURE

Category A

3.1       The titles “visiting Lecturer” and “visiting Research Fellow” may be awarded for a period of up to six months, in line with the length of the visit.  This may be extended for up to a further six months.

3.2       The period of tenure for all other titles in Category A will be three years.

Category B

3.3       The normal period of tenure for all titles in Category B will be five years, though this may be less for those with the “Visiting” title.

All awards in both categories are subject to regular review to ensure that the award continues to be merited.  The University reserves the right to cancel an award where there is a sufficient justification.

Heads of Schools should write to the HR Division with a justification for the renewal of the award, which should be based on a continuing contribution to the University.  The HR Division may ask for further justification where this is deemed to be appropriate.

 

4.      RESPONSIBILITIES OF INDIVIDUALS HOLDING HONORARY TITLES OF CARDIFF UNIVERSITY

All involvement with the University should be agreed with the Head of the relevant School.

Honorary staff will be required to abide by University policies in so far as they are applicable; and in particular those relating to the Financial Regulations and Human Resources and Health and Safety polices.

Honorary staff are subject to the health and safety regulations and guidance of Cardiff University. As part of these regulations individuals who access high risk areas such as laboratories, engineering areas, etc. required clearance from Occupational Health prior to gaining access.  Initial contact can be made by telephone or email.

Honorary staff participating in University research projects or programmes will be required to report the creation of any Intellectual Property arising from those projects or programmes, that may be commercially viable, to the Research and Commercial Division.

Should there be a conflict of interests which overlaps with the relationship with the University, this must be disclosed initially to the Head of School.

There will be a need to maintain confidentiality of information gained in the course of the relationship with Cardiff University wherever appropriate.

At all times Honorary staff will be expected to maintain the good reputation of the University.

Honorary staff are not eligible to act as an external examiner for the University.

 

5.      RENEWAL OF AWARDS

All awards of honorary titles may be renewed.

6.      PROCEDURES

The procedures for seeking the award of honorary titles are set out in the Appendices.  Appendix 1 relates to Category A titles and Appendix 2 to Category B titles.


Appendix 1

 

Procedure for the Appointment of Honorary Titles in Category A

1)         Honorary titles in this category may be granted on the recommendation of the Vice-Chancellor, who may delegate this to a Pro Vice-Chancellor or Deputy Vice Chancellor.

2)         Honorary titles will normally be awarded to a person:

  • who is not employed by the University, but who is actively involved in research/teaching activity of direct relevance to the work of the school;
  • whose presence in the School would be of benefit to both staff and students.

The Application Process

3)         The Head of School should send the following documents to the HR Directorate:

  • a standard nomination form (available from Human Resources (HR) Directorate website);
  • a document outlining the reasons for supporting the awarding of the relevant title including the benefits to the school in making this award;
  • a copy of the CV of the person recommended, including details of publications, relevant experience, etc.

4)         The HR Directorate will review the case, and forward it to the Deputy Vice Chancellor for approval.

5)         The HR Directorate will write to the individual concerned to confirm the award of the title and a copy will be sent to the relevant Head of School.

6)         The award of this title will be reported to the HR Committee.

 

 

NOTE:  Within the School of Medicine, and in view of the number involved, this procedure will be co-ordinated by the NHS Liaison Unit and all titles awarded will be reported, via the HR Directorate to the HR Committee in the normal way.

 

 

 

Appendix 2

Procedure for the Appointment of Honorary Titles in Category B

1)         The titles Honorary Visiting Professor, Honorary Professor or Honorary University Associate may be granted on the recommendation of the Vice-Chancellor who may delegate this to a Pro Vice-Chancellor or Deputy Vice Chancellor.

The titles Distinguished Visiting Fellow and Honorary Distinguished Professor may be granted on the recommendation of the Vice-Chancellor.

2)         These titles will normally be awarded to persons:

  • who are not employed by the University, but who are actively involved in research/teaching or innovation/engagement activity of direct relevance to the work of the School;
  • whose presence in the School would be of benefit to both staff and students.

The Application Process

3)         The Head of School should send the following documents to the HR Directorate:

  • a document outlining the reasons for supporting the award of this title including the benefits to the School in making this award;
  • a copy of the CV of the person recommended, including details of publications, relevant experience etc;
  • the names of two external referees, normally Professors in other UK Universities in a relevant field;

Note: For the award of the Titles Distinguished Visiting Fellows or Honorary Distinguished Professor there is no requirement to consult external referees.

4)         The HR Directorate will review the application and forward it to the Deputy Vice Chancellor to establish a prima facie case.

5)         The HR Directorate will request the references and pass these to the Vice-Chancellor for consideration.

6)         Following receipt of the references the Vice-Chancellor will consider the application and, if approved will write to the individual concerned to confirm the award of title.  A copy will also be sent to the relevant Head of School.

7)         The award of all titles will be reported to the HR Committee, to Senate and Council.