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Individual Right of Access - Information for Enquirers

From 1st January 2005, the Freedom of Information Act 2000 gives members of the public extensive rights to request information held by the University.

In order to make a request under the Freedom of Information Act your request must be submitted in writing and you should include your name and an address for correspondence together with sufficient information to allow us to locate the information.

Freedom of Information Act

Where you are requesting a brochure/prospectus or any other routine publicity material please see the <<< relevant School >>> webpage:

or the  Public Relations and Communications webpage

For all non-routine requests you are encouraged to send your requests to: 

Information Rights Manager
Governance and Compliance Division
Cardiff University
4th Floor McKenzie House
30-36 Newport Road
CF24 0DE

Our Response

You can expect a response from us within 20 working days of the receipt of your request. There are a number of types of information that the University holds which we are not required to release. These are referred to as exemptions’  and include:

- personal data covered under the Data Protection Act
- information that is to be published in the future
- information that would prejudice commercial interests
- security details and information that might endanger any person
- information that would prejudice the conduct of public affairs
- information that was originally provided in confidence and is still confidential in legal terms
- information available in our  Publication Scheme :

In some cases the University is required to consider the public interest in considering whether or not to apply an exemption. Where the University refuses to release information in response to a request we will state which exemption applies and normally provide an explanation.

A full list of exemptions is available at the Information Commissioner's government website


Charges may be made where the costs of reproducing the information in the format requested and any postage/courier fees required total £10 or more. Usually no charge will be made for staff time in responding to the request. Under the Freedom of Information Act the University is not required to respond to requests where it would cost us more than £450 in staff time to locate and retrieve the information. If we choose to respond to such a request a fees notice would be issued to the enquirer setting out the estimated costs involved. The work would only proceed when the fee had been collected. If the fee was not collected within 60 working days the request will be deemed to be withdrawn.