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Student Health

Student Referrals to Occupational Health

A student should be referred to Student Occupational Health services if there are health concerns during their course. Tutors can formally refer a student for a medical opinion by completing a management referral form and forwarding it to: The assessment will identify adjustments which may be needed on medical grounds to assist the student meet their academic and placement requirements.  Following the consultation a written report will be provided to the referring tutor with relevant advice.

The following is guidance for tutors when making referrals for students:

  1. If a student is thought to be suffering with a mental health problem a referral should be made.
  2. If the student has had surgery which is likely to impact on their ability to complete the required elements of the course then a referral to occupational health would be advisable. Simple surgical procedures with a routine recovery do not require an occupational health referral.
  3. If the student is currently suffering with an illness which is likely to impact on their ability to complete the required elements of the course.
  4. If either the student’s placement area, course tutor or the student themselves has raised concerns over their health and a possible impact that this is having on their course.
  5. If the student has started to suffer with eczema or another skin related condition since they started any clinical course then a referral to occupational health is recommended in order to assess any causative factors and make appropriate recommendations as soon as possible.
  6. Consider an OH referral if the student has been absent from their course for health reasons for more than 4 weeks if the impact of the illness is substantial.

Tutors should note that they should not advise students to attend the Occupational Health Department without a prior referral as the student will not be seen.

Student Referral to Occupational Health Service 

The Research Passport Scheme

The Research Passport is an application form used by those wanting to undertake research who are not employed by the NHS to apply for personal access to an NHS Trust for research purposes.  It establishes a common system of pre-engagement checks for University students/employees undertaking research in the NHS. The checks conform to the standards required of all NHS bodies, and are therefore transferable across NHS Trusts.

The Research Passport system provides:

  • One set of checks on a researcher conducting research in the NHS;
  • One standard form completed by the researcher and his/her employer, and validated by an NHS organization;
  • A completed Research Passport which is presented to all the relevant NHS organizations;
  • Faster study start-up.

For further information on Research Passports please also see:

Occupational Health Checks

These will be required where:

  • There is no contractual relationship with the NHS ( i.e. you do not have a current clinical  contract) and
  • You will have direct contact with patients regardless of the impact of the research on clinical care and
  • If you will be working on NHS premises. In such circumstances checks may be required at the discretion of the NHS hosting organisation.

Research passports may be required by postgraduate research students undertaking research within the NHS – your supervisor or School will be able to advise you if this is the case.  Students identified as requiring a research passport check will need to complete a risk assessment questionnaire (Research Passport Form) which should be submitted directly to: An appropriate research passport appointment will be allocated on receipt of this.

Statutory Health Surveillance

Health surveillance is a control measure that may be needed in some situations where health risks cannot be eliminated or adequately controlled. 

Health Surveillance is about systematically watching out for early signs of work-related ill health in individuals exposed to certain work-related health risks.

There are also legal duties on the University to provide health surveillance where it has been identified as necessary and those identified as at risk to co-operate and participate in any program.

Who requires statutory health surveillance?

The requirement for students to have statutory health surveillance will be identified by risk assessment carried out by School/Department.  Students identified as being at risk will be expected to comply with health and safety arrangements, including statutory health surveillance.  The following are examples when Health Surveillance is required:-

  1. There is a disease or health condition associated with a particular work-related health hazard;
  2. the conditions at work means that it remains possible, despite other control measures, for individuals to be exposed to the health hazard such that they could develop the disease or adverse health effects; and
  3. there are valid techniques which are safe and practicable and which can be used to detect the disease or adverse change.
How to apply for a Health Surveillance appointment

Health Surveillance is carried out by an Occupational Health Advisor (OHA) within Student Occupational Health.

Students identified as requiring Health Surveillance will need to complete a risk assessment questionnaire (Respiratory Surveillance Programme Form) which should be submitted directly to:  An appropriate health surveillance appointment will be allocated on receipt of this.

Following the assessment the School/Department will be informed of the individual's attendance and their suitability to continue work. If there is any health associated implications the OHA will inform the individual immediately.

Students will be informed of any known risks that are associated with their work; any signs and symptoms of work related ill health and how to report them. They have a duty to notify their School/Department or Occupational Health of any symptoms they experience which they consider to be related to their work.