Welsh School of Architecture

Making an Ethics Application

Making an application to the School Research Ethics Committee FOR A Staff or a PhD/MPHIL PROJECT

  1. Discuss with the lead investigator(s) and/or your supervisor(s) any issues you have about the conduct of your research as it relates to the impact it might have on human participants. For the purposes of this document these are called 'ethical issues'.
  2. Complete the ETHICS APPROVAL FORM FOR STAFF AND PHD/MPHIL PROJECTS provided on the School website for submission.
  3. Append all required documents. This usually comprises a clear description of the research project containing all relevant information, a copy of the final research materials (e.g., questionnaire or interview protocol), an information sheet for participants, and (where appropriate) a consent form and/or a debriefing form.
  4. Declare whether the research has (a) negligible, (b) some, or (c) significant ethical implications, sign and date the form, and ask the lead investigator or supervisor to counter sign.
    1. If none of the grey areas on the ethics approval have been ticked, you can submit a completed and signed form to the SREC Secretary at any time. You will get feedback within 7-10 days whether the research has been approved by the SREC Chair or whether it will have to be considered by the Committee.
    2. If any of the grey areas on the ethics approval have been ticked you need make a full application for ethical approval.
  5. For the full application (see 4b), you need to submit two completed and signed copies of your application to the secretary of the School Research Ethics Committee or one set electronically. [LewisK2@cardiff.ac.uk]

Note: Full applications should be received at least 7 days prior to a meeting of the School Research Ethics Committee. Dates are published in the School Meetings Calendar.

Making an application to the School Research Ethics Committee FOR an Undergraduate, M.Arch, or Masters student PROJECT

  1. The student needs to discuss with his/her supervisor(s) any issues about the conduct of the research as it relates to the impact it might have on human participants. For the purposes of this document these are called 'ethical issues'.
  2. The student needs to complete the ETHICS APPROVAL FORM FOR STUDENT PROJECTS provided on the School website for submission.
  3. The supervisor assesses whether the research has (a) negligible, (b) some, or (c) significant ethical implications, and signs and dates the form.1
    1. Where the supervisor considers the research to have only negligible ethical implications, the student can proceed with the research immediately. The completed and signed form can be submitted to the SREC Secretary at any time. The student needs to retain a completed and signed copy to submit with the final dissertation or research report (Note: the research can only be considered to have negligible ethical implications if none of the grey boxes on the ethics approval form have been ticked; and the chair of the SREC may still advice that a full application has to be made).
    2. Where the supervisor considers the research to have some ethical implications, he/she should clearly describe in Box A how the ethical issues are addressed. The completed and signed form can be submitted to the SREC Secretary at any time. The student has to await feedback whether the research has been approved by the SREC Chair or whether it will have to be considered by the Committee (see 3c). The student will receive feedback within 7-10 days.
    3. Where the supervisor considers the research to have significant ethical implications, a full application for ethical approval needs to be made. The student needs to append all required documents. This usually comprises a clear description of the research project, a copy of the final research materials (e.g., questionnaire or interview protocol), an information sheet for participants, and (where appropriate) a consent form and/or a debriefing form.
  4. For the full application (see 3c), the student needs to submit two completed and signed copies of your application to the secretary of the School Research Ethics Committee or one set electronically. [LewisK2@cardiff.ac.uk]

Note: Full applications should be received at least 7 days prior to a meeting of the School Research Ethics Committee. Dates are published in the School Meetings Calendar.

1 The research can only be considered to have negligible ethical implications if none of the grey boxes on the ethics approval form have been ticked.